João Mendes Ribeiro. Reforma do Palheiro, Cortegaça.

Regulamento

Article I. Meetings
Article II. General Assembly
Article III. Congress
Article IV. Electoral and Membership Commission
Article V. Election of the President
Article VI. Mandates of the President, Secretary-General and Treasurer
Article VII. Minutes
Article VIII. National Sections
Article IX. Individual Members
Article X. Candidature
Article XI. Administrative Council
Article XII. Disciplinary Procedures for Individual Members
Article XIII. Disciplinary Procedures for National Sections
Article XIV. Regional Secretaries
Article XV. Commissions and Committees
Article XVI. Finances
Appendix to the Regulations
– Expenses of the Executive Bureau Members
– Database Protection and Civil Liberties

Article I. Meetings

The principal events in the Association’s calendar are the Annual Congress, the General¬†Assembly and the meetings of the Administrative Council. The General Assembly takes place¬†at the time of, and in the same location as, the Annual Congress, and is prepared for at a¬†meeting of the Administrative Council, immediately beforehand. Proposals for the timing and¬†location of the Annual Congress and General Assembly are submitted to the Secretary-General, in the first instance and by the Secretary-General to the Administrative Council, for¬†evaluation. They are then submitted by the Secretary-General to the General Assembly,¬†together with the Administrative Council‚Äôs recommendations, for a decision (but see Statutes,¬†Article VII.7 and 8). An additional meeting of the Administrative Council is generally held early¬†in the new financial year, either in Paris or at another location, determined by the Executive¬†Bureau, in consultation with Council members.

Article II. General Assembly

  1. Members who are not up to date with their subscriptions may take part in the General Assembly, but are not allowed to vote.
  2. The General Assembly is presided over by the President of AICA or, in his or her absence, by a Vice-President designated by the Administrative Council. Its sessions are organised by the Secretary-General. In an emergency, the Executive Bureau is entitled to take decisions between meetings of the Administrative Council and the General Assembly, but is required, in all such cases, to account for its actions at the next meeting of the Administrative Council and/or General Assembly.
  3. The language(s) of the host country may be used in addition to the three official languages (English, French and Spanish).
  4. Any proposed changes or additions to the draft agenda must be submitted, in writing, to the Secretary-General no later than two weeks before the start of the proceedings (see Statutes VII.10). Decisions on items not included in the agenda may only be taken in exceptional circumstances, at the discretion of the President, and with the supports of the other members of the Executive Bureau.
  5. Any resolutions, motions or amendments must be submitted to the Secretary-General on the day prior to that on which the proceedings are due to be held. The President reserves the right to waive this requirement, but will only do so in exceptional circumstances.

Article III. Congress

  1. With the assistance of the National Sections AICA organises an annual Congress, whose purpose it is to study current professional, aesthetic and other issues of art criticism within the broader historical, social and political context. The Host Section is encouraged to include guest lecturers, where appropriate, and to invite leading personalities and professional colleagues from the locality (or region) to attend the opening and closing sessions of the Assembly and/or Congress, and to relevant social functions.
  2. The Host Section assumes responsibility for the organisation of the meetings and attendant expenses. It may levy such fees as are deemed necessary. It is exempt from the obligation of paying the membership fees of its own Members, in the year in which it holds the Congress.
  3. The Host Section is responsible for obtaining the grants and subsidies necessary for the organisation of meetings. AICA assumes responsibility only for the office expenses in Paris incurred for the organisation of the General Assembly.
  4. The Host Section is responsible for:- material preparation of the meetings
    – publication of the proceedings of the Congress
    – accommodation, receptions, visits to museums, excursions, etc.
    – administrative services: secretary, interpreters, etc.
    – local transport
    Рinvitation, travel and accommodation of the members of the Executive Bureau (currently comprising the President, the Secretary-General and the Treasurer), and of the Administrative Secretary
  5. The Host Section is expected to submit an outline programme proposal, adequate to assist with funding applications, to the Administrative Council, through the Secretary-General, at the time of the previous year’s General Assembly. This outline programme should include the proposed theme, dates, location and costs of the Congress, together with an indication of possible keynote speakers and a schedule for a call for papers. The Host Section is then required to submit the final programme to the Secretary-General, for endorsement by the Executive Bureau, no later than four months before the Congress is due to be held. (A different timetable has to be established with the Executive Bureau, well in advance, in the case of a Congress held in the first six months of the calendar year).
  6. The Secretary-General provides the Host Section with ‚ÄėCongress Rules and Regulations‚Äô¬†and any other information that might be of use to local organisers, including access to¬†information on the Association‚Äôs database.
  7. No invited speaker or Member may be excluded from taking part in the proceedings on the basis of their political, views, ethnic origin or personal beliefs, or, within the time available, prevented from taking part in a full and open discussion of the issues on the agenda for the Congress. Issues of language, nationality, gender or sexual orientation may not be a cause for excluding individuals from participating, as speakers or Members. It is the responsibility of the Host Section to ensure that the lobbying of members by political parties or individuals or groups representing sectarian interests does not occur at, or interfere with, the proceedings of the Congress.

Article IV. Electoral and Membership Commission

  1. The Electoral and Membership Commission is elected by the General Assembly, on the recommendation of the Administrative Council, for a term of one year. All members of the Administrative Council are eligible to serve on the Electoral and Membership Commission and to propose their own candidature to the Secretary-General, in the first instance.
  2. The Commission makes recommendations to the Administrative Council and the General Assembly on all technical or legal matters relating to the adherence of National Sections, of the Free Section and of individual Members.
  3. The Commission comprises a minimum of six Members, proposed by the Administrative Council from its own membership, and elected by the General Assembly. It is broadly representative of the different geographical regions determined by the General Assembly. It normally includes at least one native speaker of each of the three official language groups of the Association.
  4. The Commission advises the Administrative Council, in writing, on the eligibility of National Sections for membership of the Association.
  5. The Statutes of the National Sections and of the Free Section, and any changes to these documents, are subject to approval by the Administrative Council, on the recommendation of the Electoral and Membership Commission.
    From time to time, this Commission will monitor these Statutes and Regulations, to ensure that they are not in conflict with the International Statutes and Regulations.
  6. A member of the Commission reads out the names of all individual candidates for membership of the Association presented by the Presidents of the National Sections and of the Free Section at the General Assembly, for adoption by majority vote. The Assembly’s endorsement may not be withheld, other than for reasons which are legal or procedural (see Statutes II.3).
  7. The Commission presents a carefully argued report, in support of any recommendation of its own to turn down an individual candidate’s application for membership of the Association. In instances such as this, the General Assembly may exercise its sovereign right to question, or even overrule, the Commission’s formal recommendation.
  8. The Electoral and Membership Commission is responsible for counting and determining the validity of all votes cast at the General Assembly and at meetings of the Administrative Council.
  9. The members of the Commission are charged with presenting a written report on their work. This report, and any ballot forms that may have been used, are held available on file for consultation by members of the Electoral and Membership Commission, in the event of any complaint about electoral procedures or demand for a recount of the votes cast.

Article V. Election of the President

  1. Candidatures for the Presidency of the Association, including candidatures from Members of the Free Section, must be submitted to the Secretary-General by the President of one of the National Sections, not later than three months before the General Assembly. A President wishing to present his or her candidature for a second term of office must likewise communicate his/her decision to the Secretary-General, by the same date. The Secretary-General shall communicate the names of individual candidates to all Sections within one month of receiving each proposal.
  2. Postal votes are admissible for the election of the President.
  3. Each voter should send three ballots by mail, in separate envelopes, either through the President of the National Section or, for members of the Free Section, through the Secretary-General in office. These sealed envelopes should be numbered 1, 2 and 3, to indicate the round in which they should be opened. Otherwise, no sign of identification should be visible.
    The three envelopes, containing one voting slip each, should be inserted in another envelope, on which is indicated the name of the voter and the National Section or Free Section. The Presidents of the National Sections deposit these votes with the Secretary-General, who gives both them and the votes s/he has received from the Free Section to a member of the Electoral and Membership Commission, which is responsible for verifying their validity. After the outer envelope is destroyed, to preclude identification of the voter, the envelopes containing the ballots are opened in numbered order for each respective round of voting. In the second and third rounds those ballots marked with the names of eliminated candidates are to be considered null and void. All ballot papers, including those which have been destroyed or declared null must be archived by AICA until after the next meeting of the General Assembly and made available to members of the Electoral and Membership Commission, on request.
  4. Outgoing Presidents may be elected Honorary Presidents, on the initiative of the General Assembly, if approved by a two-thirds majority at the General Assembly.

Article VI. Mandates of the President, Secretary-General and Treasurer

The elections of the President, Secretary-General and Treasurer take place at the relevant General Assembly. The three-year mandate of the new President begins from the moment of his/her election by the Assembly and runs until the time of fresh elections at the Annual Congress, three years later. In contrast, for largely practical reasons, the four-year mandates of the Secretary-General and Treasurer begin on the first of January, in the year following their election and run for a period of four full calendar years.

Article VII. Minutes

  1. The President and the Secretary-General have the responsibility for ensuring that accurate and correct records are kept of every meeting of the General Assembly, Administrative Council and of all Commissions and Committees.
  2. The minutes of the General Assembly must be voted on, and approved, at the following meeting of the Assembly. The minutes of the meetings of the Administrative Council and of all Commissions and Committees must also be voted on, and approved, in like manner, at the next meeting of the Administrative Council or relevant Commissions or Committees. All minutes will be posted on the Members’ section of the AICA Website, as soon as practicable, with a clear indication, in each case, of whether the minutes are in draft form or in the final version approved by the General Assembly.

Article VIII. National Sections

  1. General:
    The National Sections are expected to draw up National Statutes, which should conform, as¬†nearly as possible, to the Association’s International Statutes of 16 November 2003, after due¬†allowance is made such minor alterations as may be necessary, to ensure that they conform to¬†local laws and customs. In particular, all National Sections are normally expected to: 

    1. a) set up an Executive Bureau, consisting of, at the minimum, a President, a Secretary and a Treasurer, whose mandates correspond to those of the office-holders, at international level. (The Treasurer’s duties may, if necessary, be combined with those of the Secretary or the President).
    2. meet at least once a year and record all decisions and discussions.
    3. keep the Secretary-General regularly informed of their activities and send him/her an annual list of new Members (including Benefactor Members and Honorary Members), accompanied by a completed standard biographical form, for each new Member.
    4. ensure prompt payment to the Paris Bureau of all outstanding membership fees, in accordance with the Treasurer’s standing instructions for payment into the Association’s Euro or US dollar accounts. (Payment must be net of all bank charges and commission).
    5. submit a list of all paid-up Members (with contact details) to the Secretary-General and Treasurer by 30 November or one month in advance of the General Assembly, whichever is sooner.
    6. submit to the Secretary-General an annual report on the activities of the Section, suitably edited for posting on the Members’ section of the Association’s Website, one month before the General Assembly.
  2. Payment of Subscriptions by National Sections and Members of the Free Section:
    1. Soon after the beginning of the new calendar year, and by end-February at the latest, National Sections must effect a single payment into the Association’s Euros or US dollars account of all their Members’ fees for the forthcoming year and send a list of paid-up Members, together with their contact details, to the International Treasurer, with a copy to the Secretary-General. All payments in the Euros Zone must be made in Euros; elsewhere, payments may be in Euros or in the US dollars equivalent of Euros, with a strong preference for the former, in view of the fact that the majority of the Association’s outgoings are in this currency. Payments must be net of all bank charges and commissions on currency exchange. (Sections which experience genuine difficulty with effecting a single payment at this early point in the year may be permitted to divide this payment into two tranches, with the second tranche falling due at the end of June, but they must first secure the International Treasurer’s agreement to this, in advance).
    2. Towards the end of the calendar year, the Treasurers of the National Sections must effect an annual reconciliation of their Members’ subscriptions, checking stamps issued against subscriptions received and itemising revenue from the replacement of cards lost by individual Members. They should send the Secretary-General’s office Executive Bureau a copy of this reconciliation of accounts, together with the balance of fees not collected earlier in the year, unused stamps for the current year and a full, up-to-date list of paid-up Members (including Benefactor Members and Honorary Members), and of Members’ contact details. It is important for this information to be accurate, as it will both act as a record of eligible voters at the General Assembly and form the basis for the Executive Bureau’s calculation of Sections’ requirements for stickers, in the new financial year. It must reach the Secretary-General’s office by 30 November, if stickers are to be sent off to the National Sections, and by them to their Members, by the beginning of January.
    3. Members of the Free Section will be asked to pay their annual subscriptions to the Association’s Euro or US dollar account soon after the beginning of the new calendar year, and by end-February, at the latest, at the rate determined by their World Bank Country Classification.

Article IX. Members

Individual Members, including Patrons and Honorary Members, normally belong to the Sections of their countries of residence. In appropriate cases, however, they may apply to join the Section of the country in which they have been professionally active for at least one year. Members who are absent from their Sections for a prolonged period may ask to be informed of the Association’s activities by the Secretary-General’s office.

Article X. Candidature

  1. Membership of a particular section is primarily determined by the critic’s place of abode, rather than his/her nationality. No individual may join more than one National Section (including the Free Section).
  2. Proposals for membership, accompanied by a curriculum vitæ and supporting evidence of three years’ involvement in at least one of the activities listed in Article II. 1. of the Statutes, must first be submitted to the President of one of the National Sections (or to the Secretariat of the Paris Bureau, in the case of the Free Section).
  3. All candidatures approved by the National Sections or, in the case of the Free Section, by the Executive Bureau, automatically qualify for provisional membership. Full membership is conferred on successful applicants, once their biographical forms have been transmitted to the Executive Bureau, and by the Executive Bureau to the General Assembly, via the Electoral and Membership Commission, for information and endorsement. Endorsement is automatic, in all cases where the conditions laid down in the Statutes have been carefully observed and the correct procedures followed.
  4. Fully documented individual applications from Sections whose new Statutes have not yet been formally approved for compatibility with those of the International Association, and from new Sections, in the process of being formed, must first be submitted to the Electoral and Membership Commission for approval, before they are presented to the General Assembly, with the Commission’s recommendations for endorsement or rejection. The documents required, in such cases, comprise a standard completed biographical form, a curriculum vitae and copies of a selection of the applicant’s texts and other relevant documents. As soon after the General Assembly as is practicable, the Presidents of all Sections will be informed by the Electoral and Membership Commission, in writing, of the outcome of all applications which they have submitted.
  5. New Members are required to pay the annual membership fee to the Association from the calendar year following that in which their election has been formally endorsed by the General Assembly.
  6. Members wishing to transfer from one Section to another must first apply for acceptance by the new Section in question, which will, in turn, submit details of a successful applicant to the Secretary-General’s office, for endorsement by the General Assembly.

Article XI. Administrative Council

  1. The Administrative Council comprises the nine Vice-Presidents and ten International Members, in addition to the Presidents of the National Sections, the Honorary Presidents and the Executive Bureau. The General Assembly elects, first the Vice-Presidents, then the International Members, in order to maximise the chances of ensuring that the Council is always composed of Members from a wide diversity of countries and geographical regions.
  2. The Vice-Presidents and the International Members are all expected to assume one or more specific responsibilities and to participate in AICA Commissions or other activities defined by the Administrative Council.

Article XII. Disciplinary Procedures for Individual Members

  1. Under Article VIII. 4 of the Statutes, the Administrative Council is responsible for discipline, arbitration and conciliation. The Administrative Council exercises these duties, in cases where there has been a breach of the Statutes or a decision by the General Assembly. The Administrative Council may consider the activities of a Member of the Association to be in conflict with the professional dignity or the common interests of the membership. It may act ex officio or on a complaint. However, no sanction may be imposed without allowing the Member concerned to present his or her case. The Member concerned may choose to do this in writing or in person. In the latter instance, s/he is entitled to ask to be accompanied by anyone s/he considers helpful or supportive to his/her cause. An offending Member may be expelled, if the Administrative Council resolves that the gravity of the deed warrants such a measure. Alternatively, s/he may be formally reprimanded, warned or censured by the Administrative Council.
  2. The Administrative Council may be called on to arbitrate, at the request of any parties concerned, in the event of a dispute between two or more Members or between one or more Members and a third party.

Article XIII. Disciplinary Procedures for National Sections

  1. The Administrative Council exercises the same duties and obligations as in Article XII above, in relation to National Sections which are in breach of the Statutes or Regulations, for reasons of serious misconduct, or in consequence of a decision of the General Assembly. A National Section which is under investigation, on suspicion of a serious misdemeanour may be temporarily suspended, by decision of the Administrative Council. Before this happens, the Section, or its official nominee, will be given the opportunity of answering the written charge(s) laid before it by the Administrative Council within a period of three months, after which the matter will be either dropped, possibly to the accompaniment of a formal reprieve, reprimand or warning from the Administrative Council, or referred to the next General Assembly, during which period the temporary suspension may remain in force.
  2. Sections which fail to pay their annual fees for two years in sucession will be formally notified by the Executive Bureau, on two separate occasions, with an interval of at least one calendar month between each occasion, that they run the risk of suspension and eventual expulsion from the Association, if they fail to catch up with their payments, in arrears, by a specific date. Sections experiencing genuine difficulties with their payments, owing to causes beyond their control, such as hyperinflation, currency restrictions or civil commotion, are under an obligation to negotiate with the General Treasurer a solution to their temporary diffiuclties, if they are not likewise to risk suspension or expulsion from the Association.
  3. Individual Members of Sections which have been suspended or expelled from the Association are encouraged by the Executive Bureau to contact the Secretary-General, with a view to applying to join either the Free Section or the Section of a neighbouring country, pending the re-establishment of their own National Section.

Article XIV. Regional Secretaries

Regional Secretaries must submit reports every three months to the Secretary-General.

Article XV. Commissions and Committees

  1. Commissions or Committees may be formed by the General Assembly, on the recommendation of the Administrative Council or the Executive Bureau, to perform tasks that the Administrative Council has decided to undertake.
  2. These Commissions and Committees may be either permanent, as in the case of the Financial Oversight Commission temporary, as in the case of the Statutes and Regulations Commission. Work for these Commissions and Committees is performed on a voluntary basis. Temporary Committees may be set up for individual projects and undertakings, including seminars, colloquia, surveys and research.
  3. The Chairpersons and, if necessary, the Deputy Chairpersons and Secretaries of these Committees or Commissions are customarily chosen from among the members of the Administrative Council.
  4. The President of AICA is a member ex officio of all Commissions and Committees.
  5. The mandate of the Committees and Commissions is to be confirmed every year by the General Assembly.
  6. The Committees and Commissions are required to report at regular intervals to the Administrative Council and then to the General Assembly.
  7. The Commissions and Committees may offer suggestions, propose work programmes and make recommendations, but may not take any decision concerning the ethical or financial responsibility of AICA without the approval of the Executive Bureau.

Article XVI. Finances

  1. The funds of the Association may only be used, as foreseen in the budget adopted by the General Assembly. These funds are reserved for:- administration of the Association
    – organisation of the Annual Congress
    – Bureau information, communication and publications
    – assistance, when possible, for Members who travel to meetings organised by the Association
    – special projects and activities
  2. Travel and related expenses of the President, the Secretary-General, the Treasurer and the Administrative Assistant(s), as well as other types of expenses and special events are determined by the Executive Bureau and approved by the Administrative Council at the time of the Annual Congress (see Appendix I)
  3. Unforeseen expenses exceeding ten per cent of the budget must be approved by the Administrative Council, whose members may be consulted by mail or e-mail.
  4. Grants received by the Association for specific projects are kept in separate account from the main budget, and accounted for separately.

APPENDIX TO THE REGULATIONS

I – Expenses of Executive Bureau Members

As agreed by the General Assembly in 2002, the President and the Treasurer do not get any fee for their administrative work. They may only be reimbursed for the reasonable costs of telecommunications, office materials, official invitations, meals etc., against presentation of invoices for such costs, accompanied by the original receipts. Only the Secretary-General gets allowance of 400 † per month , plus, if necessary, a reimbursement for his / her expenses against the presentation of receipts and subject to the same conditions of eligibility as apply to the President and the Treasurer.
The following procedures have been agreed for the reimbursement of expenses incurred by members of the Executive Bureau, in the execution of special projects or activities directly related to the Association’s objectives:

  • Apart from any previously agreed expenditure, each member of the Executive Bureau has to¬†inform the other members of the Bureau in advance, in writing, before engaging any expense¬†on the Association‚Äôs behalf. All expenses proposed in this way must be accepted and¬†authorised by the other members of the Bureau in writing, in advance. No member of the¬†Executive Bureau shall reimburse his/herself without submitting invoices and receipts to the¬†Paris office. All such expenditure must be approved by the Association‚Äôs President and¬†Treasurer, in writing.
  • Expenses for attending meetings of the Administrative Council or Executive Bureau, in Paris¬†or elsewhere, are reimbursed on the basis of an economy class plane ticket or standard-class¬†road or rail travel and a per diem of up to 120 ‚Ć, to cover the cost (against receipts) of hotels,¬†transport, food and miscellaneous expenses, for a minimum period of three days.
  • Expenses for the Congress have to be covered by the Host Section and must cover the full¬†cost of travel and accommodation. Other expenses are to be reimbursed on the basis of a per¬†diem of 120 ‚Ć, for a minimum period of three days.
  • Expenses for any other meetings in which the presence of the Executive Bureau, or of one of¬†his members, is required, are to be reimbursed on the basis of an economy class plane ticket¬†or standard class road or rail travel and a per diem of up to 120 ‚Ć, to cover the cost (against¬†receipts) of hotels, transport, food and miscellaneous expenses, for a minimum period of three¬†days.
  • In the event of a member of the Executive Bureau being invited by the organisers to attend¬†such a meeting, the per diem allowance will be adjusted to the current rates used by UNESCO.

II – Database Protection and Civil Liberties

  1. The following rules have been introduced, in the light of French Law no. 78-18 of 6 January (the French version of a Data Protection Act), Decree no. 78-774 of 17 July 1978, and subsequent modifications to same:
    1. The website ‘http://www.aica-int.org’ has been created, for holding the following¬†computerised information about the Association and its members:- Organisation Chart of the Association
      – List of Presidents of the Sections
      – Annual Directory of the Membership
    2. The personal details now included in the database comprise:- Surname
      – Given name
      – Civil status
      – Postal address
      – E-mail address
      – Private telephone number
      – Work telephone number
      – Private fax number
      – Work Fax Number
      – Section (National Section or Free Section)
      – Position in the Association
      – Professional activity
      – Payment of membership dues
    3. The above information is available for use by the following categories of people:- AICA’s Executive Bureau in Paris, the Electoral and Membership Commission and the Financial Oversight Commission, in relation to Members’ subscriptions
      РAll AICA Members, as regards Members’ contact details
      РThe general public, as regards the Association’s organisation chart and contact details of the National Sections and the Free Section
    4. Persons wishing to exercise their right to deny access to any of this information, under Article 34 of Law no. 78-17 of 6 January 1978, are advised to contact AICA’s headquarters office at 15 Rue Martel, F-75010 Paris or to use its e-mail address: office.paris@aica-int.org.
      Individual members are entitled to prevent information about themselves from being posted on the website and must be informed of this entitlement by a standard letter from the President of their National Section or of the Free Section. Individuals using the website are also, in any case,
      informed of their rights, by means of inserts into the main page of the website and into all pages including this information.
      Please note, by way of a reminder, that the following mention is included in the English-language website:
      We wish to remind you that under Article 34 of French law no. 78-17, dated 6 January 1978¬†(‘Informatique et Libert√©s’) – (the French version of a Data Protection Act – you are entitled to¬†have access to, modify, rectify, or delete, any details relating to your person. If you wish to¬†exercise this right, you should address you request to AICA, 15 Rue Martel, 75010 Paris -FRANCE or to: office.paris@aica-int.org.

Approved at the General Assembly, Taiwan, 1 December 2004.